Email Policies and Guidelines

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Student Email Policies and Guidelines

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A student e-mail account will be created for each new student upon registration. Students will be encouraged to use and check their NWFSC e-mail account regularly. Important College information will be communicated to students through the NWFSC student e-mail system. Administrative issues such as class cancellation notification, room changes for classes, room assignments for distance learning orientation classes, college closures for emergencies and instructor issues such as assignments, deadlines, changes in class meeting times, homework grades, and progress reports are among the many uses of the NWFSC student e-mail system.

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Student e-mail accounts will be deactivated at the end of each semester if a student is not currently registered for the next semester and all contents of the mailbox purged.

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The College will not allow students to update their e-mail addresses with private or other e-mail addresses. Only the assigned NWFSC Student e-mail addresses will be used by the College for e-mail communications with students.

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Prohibited uses of e-mail include:

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Forgery or attempted forgery of e-mail messages.

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Access/interception or attempted access/interception of e-mail transmissions without authorization.

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Breach or attempted breach of security measures.

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Use of e-mail to violate copyright laws or state and federal statues.

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Use of e-mail to intimidate, harass, annoy or threaten or cause harm to the e-mail recipient.

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Use of e-mail to interfere with College business.

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Use of e-mail to send or create junk mail, chain letters, computer viruses or hoaxes or other disruptive materials.

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Pursuit of commercial activity not under the auspices of the College.

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Access or attempted access of pornographic or obscene materials.

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Use of the network for mass (SPAM) mailings will not be permitted.

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Violation of e-mail policy may result in suspension of all network access rights, dismissal and/or suspension from the College as stipulated under the Student Disciplinary Policies. Students may be subject to prosecution by law enforcement agencies if appropriate.

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Students are required to support the College’s efforts to insure e-mails are secure and private by not sharing e-mail passwords or e-mail accounts with any other person. The College makes no guarantee that the e-mail address will remain private.

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College policy allows system administration to view e-mail files in the course of trouble shooting or maintaining systems. E-mail is the property of the College.

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The College cannot guarantee that, in all instances, mail will be delivered and copies of critical data will be retained on the College mail systems. It is ultimately the responsibility of the e-mail user to provide for backup copies of essential files.

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The student is responsible for maintaining a current Mailbox. The Mailbox will have a 120-day limit on messages. Messages older than 120 days will be automatically purged from each student Mailbox nightly. Each student is responsible for managing their e-mail and saving any messages or files to alternate storage locations.

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A student e-mail account may be terminated, if it is consuming excessive system resources, degrading system response, or threatening system integrity.

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Each student mailbox will have a limit of 20 megabytes. Individual e-mails or files that are excessively large, such as those containing pictures or other attachments may be removed administratively.

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Deleted items will be purged from all mailboxes daily.